Videoconferencing solutions for meeting rooms

Investing in a robust video conferencing solution increases productivity and collaboration, improves communications, and allows organisations to build positive relationships, no matter where their employees are based. Maintaining a meeting space that accommodates a wide variety of requirements, whether it’s one-to-one, one-to-many, completely virtual or a hybrid variation, will ensure meetings run smoothly and efficiently.

Regardless of meeting room size, there are a few must-haves that will boost productivity and save time. This includes stable internet connection, a reliable and user-friendly online meeting platform (such as Zoom or Microsoft Teams) and high-quality videoconferencing capabilities that can be easily operated by everyone across the organisation.

APT AV videoconferencing camera systems (formerly known as Minrray Cameras) deliver a range of premium videoconferencing equipment in Australia. From small meeting rooms and huddle spaces to medium/large meeting rooms, APT AV carries robust, easy-to-use and reliable videoconferencing cameras and accessories to suit meeting requirements of all variations.

Personal Video

When working remotely, having good-quality videoconferencing capabilities is important. Investing in an external video device will ensure you enjoy a seamless virtual meeting experience, with optimal sharpness, low light performance and colour.

Product Example:

APT AV’s VC300 All-in-one video bar is a lightweight, all-in-one personal desktop video bar with an integrated HD camera, speaker, microphone and foldable fill light. This plug-and-play video bar elevates the quality of your video and audio presence compared to the cameras and microphones that are built into most computers.

Small meeting spaces

While the videoconferencing configuration for a small meeting may seem straightforward, it’s important to factor in the experience of the people that will be attending remotely. They need to be able to see and hear all the participants that are physically in the meeting room.

For an efficient and aesthetically pleasing look, all-in-one video bars that contain a built-in camera, microphone, speaker, and light, can be permanently fixed above or below a mounted display screen. This conserves space, reduces the number of wires across the table, and provides an optimal camera angle to be able to capture all attendees in the room.

Product Example

VC460 Intelligent 4K All-in-one Video Bar – With powerful functions like face recognition, voice localisation and voice tracking, the VC460 automatically adjusts the image size according to the number of meeting participants.

Medium to Large meeting spaces

For meeting rooms that accommodate 10 up to 40 attendees, it's crucial to ensure the sound and picture quality are exceptional. With sizable numbers of attendees in a medium to large meeting room, it’s easy for those attending virtually to lose track of whose talking or not be able to see everyone whose attending.

Videoconferencing for large rooms should be an immersive experience, allowing the virtual attendees to feel like they are sitting in the room with everyone else. They need to be able to engage and collaborate with ease.

When it comes to audio for medium and large meeting rooms, you need to make sure there are microphones and speakers placed strategically throughout the space. This will ensure both in-person and virtual attendees are able to communicate efficiently, allowing for a natural flow of collaboration.

Product Examples

UV570 Full HD Pan Tilt Zoom (PTZ) Camera - The UV570 is a new generation FULL HD Pan Tilt Zoom (PTZ camera) with a compact design and superior video quality and versatility. A choice of zoom lens options and configurations enable professional standard video for large meetings.

UV430A Ultra HD 4K Pan Tilt Zoom (PTZ) Camera - Durable, professional standard 4K Pan Tilt Zoom (PTZ) capabilities for streaming and fixed-location applications.

VC700 Omnidirectional Speakerphone - Professional standard omnidirectional microphone kit featuring advanced voice processing technology for clean and clear audio.

AV200 4K USB 3.0 Capture Card - lightweight and compact video capture card, delivering 4K 30 FPS high-quality video capture from a variety of video sources for live streaming and broadcasting.

While there’s no one-size-fits-all solution to implementing an effective videoconferencing system in a meeting room, there are a few important factors that apply across the board. Premium picture and sound quality are non-negotiables, providing a platform for effective communication and collaboration for everyone attending – both in person and virtually.

Get in touch with us to find out how APT AV videoconferencing camera systems can help you implement a flexible and affordable videoconferencing solution for your meeting space.

About AP Tech

AP Tech is a specialist importer and distributor of video communications and streaming technology, products, and solutions. We provide IT and AV integrators with insights to help you build world-class solutions for your clients, with technical expertise and personalised service. Every solution from AP Tech is backed by local warranty and support.